Purchasing ...

Verbal and/or Written Quotation Requests are issued for purchases not exceeding $20,000.000.

Formal Written Quotation Requests are issued for purchases between
$ 20,000.00 and $50,000.00. Quotation forms with self addressed envelopes are mailed to suppliers on the Vendor's List for that particular commodity. Forms can also be picked up at the Purchasing Office. Quotations are returned to the Purchasing Office by the stated closing time and date. Quotations usually close at 4:00:00 PM local time.

A Tender is issued for purchases exceeding $50,000.00. Tenders may be advertised in the Canadian Statesman, the Daily Commercial News and/or on the Ontario Public Buyers Association web site at least two weeks prior to the specified closing date. Unless otherwise specified, tender documents can be picked up from the Purchasing Office. All tenders must be submitted, in the envelope provided, to the Municipal Clerk, Municipal Administrative Centre, 40 Temperance Street, Bowmanville, by the stated closing time and date. Tenders are opened immediately after the closing time (usually 2:00:00 PM).

Requests for Proposals are issued in specific situations where a product or service cannot be adequately specified. This usually applies to highly technical products or specialty services.