Bidding Procedures

Quotations

The Purchasing Division issues verbal and/or written quotation requests for purchases below $25,000.

We issue formal written quotation requests for purchases between $25,000 and $100,000. We usually post quotations on our website and on the Ontario Public Buyers Association website. You can pick up quotation documents from the Purchasing Office unless otherwise noted.

Return quotations to the Purchasing Office by the stated closing date and time.

Tenders

We issue tenders for purchases exceeding $100,000. We may advertise tenders at least two weeks prior to the specified closing date. We may advertise in the Daily Commercial News and/or on our Clarington website as well as the Ontario Public Buyers Association website. Tender documents can be picked up from the Purchasing Office, unless otherwise specified.

Submit tenders to the Purchasing Office by the stated closing time and date. Tenders are publicly opened immediately after the closing time.

Request for Proposals

We issue requests for proposals in specific situations where a product or service cannot be adequately specified. This usually applies to highly technical products or specialty services.

Durham Purchasing Co-operative

The Municipality of Clarington is a member of the Durham Purchasing Co-operative. The Co-operative consists of various public sector organizations in Durham Region and was formed to call tenders on a collective basis. Many agencies use the same goods and services and, therefore consolidating requirements and conducting a single tender can save time and effort.

• For more information, view the Durham Co-op Brochure (PDF)