Bidding Procedures

Quotations

The Purchasing Division issues verbal and/or written quotation requests for purchases below $25,000.

We issue formal written quotation requests for purchases between $25,000 and $100,000. We post quotations on our website and on the Ontario Public Buyers Association website.

Submit quotations by following the instructions outlined in the bid document. All documents must be received by the Purchasing Office by the stipulated closing date and time.

Tenders

We issue tenders for purchases exceeding $100,000. We may advertise tenders at least two weeks prior to the specified closing date. We may advertise in the Daily Commercial News, on Clarington's website and the Ontario Public Buyers Association website.

Submit tenders by following the instructions outlined in the bid document. All documents must be received by the Purchasing Office by the stipulated closing date and time.

Request for Proposals

We issue requests for proposals in specific situations where a product or service cannot be adequately specified. This usually applies to highly technical products or specialty services.

Durham Purchasing Co-operative

The Municipality of Clarington is a member of the Durham Purchasing Co-operative. The Co-operative consists of various public sector organizations in Durham Region and was formed to call tenders on a collective basis. Many agencies use the same goods and services and, therefore consolidating requirements and conducting a single tender can save time and effort.

• For more information, view the Durham Co-op Brochure (PDF)