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Pre-consultation

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Pre-consultation helps you and it helps us. Before beginning any development come and consult with our staff to help move your project along and get the necessary approvals faster.

What is pre-consultation?

We encourage all development applicants to consult with municipal and agency staff before submitting a formal application. You must go through a pre-consultation if your project falls within these areas:

  • Official Plan Amendments
  • Zoning By-law Amendments
  • Draft Plans of Subdivision
  • Draft Plans of Condominium
  • Site Plan applications

These applications will only be accepted when accompanied by the Record of Pre-consultation confirmed and signed by staff.

Why do I need a pre-consultation?

Pre-consultation is done to determine the number and type of studies, technical reports and drawings that will be needed. Whenever possible, all agencies that may have an interest in the application will participate in the pre-consultation process. The application process will be reviewed and all major steps outlined through the Pre-consultation process must be followed.

How do I arrange a pre-consultation?

In order to arrange a pre-consultation meeting you should provide a conceptual site plan (layout of the proposal) to the Planning Services Department together with a letter outlining the following six items:

  • Description of the proposal
  • Location of the lands
  • Size of proposed buildings
  • A list of all intended uses
  • A description of past and current uses
  • Expected timeline for construction

We will schedule a meeting within approximately three weeks of receiving the request.

What happens at a Pre-consultation meeting?

At a pre-consultation meeting municipal staff, regional staff and other participating agencies will meet with you to discuss the development proposal and all relevant provincial, regional and municipal policies, guidelines and requirements that must be followed.

As the applicant, you must take notes during the meeting so you can prepare a "Record of Pre-consultation" (the minutes of the meeting). Staff will assist first-time applicants with preparing the minutes.

The Record of Pre-consultation must be reviewed and approved by municipal staff prior to the submission of any development application.

We need the Record of Pre-consultation to ensure that the applicant is aware of all submission requirements, studies that may be required, fees and anticipated timelines.

What is the cost of a Pre-consultation Meeting?

There are no fees for a Pre-consultation meeting with the Planning Services Department.

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