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Special Events

Contact(s)

The Municipality of Clarington has two separate special events by-laws, one for events occurring on private property (By-law 2014-020) and the other for events that require the use and occupancy of municipal roads (By-law 2014-021).

Both by-laws ensure that any necessary outside agencies, (Police, Fire, Ambulance) are aware of the event and steps have been taken to mitigate or remove potential risks or conflicts with the neighbours.

Special events on a roadway

A special event on the roadway means a demonstration, parade, procession, organized walk or run, bicycle ride or race, filming event, street dance, residential block party, rally, fair, sidewalk sale, festival, carnival, and any cultural, recreational, educational or similar event.

For events held on municipal highways, submit a Special Events Road Occupancy Permit Application (PDF). For more information, contact Engineering Services by email or by calling 905-623-3379 ext. 2315.

Special events on Municipal property

For events held on Municipal property, contact the Operations Department by email or by calling 905-263-2291.

Special events on private property

Special events can mean any cultural, recreational, educational or similar event, including fairs, festivals and carnivals that have an expected daily attendance of at least 500 persons at any time during the event when held on private property.

If you expect more than 500 people to attend your event, you must submit an application for a Special Events on Private Property Permit (PDF).

Exemptions

A Special Events on Private Property Permit is not required for special events held on or at:

  • The Orono Fairgrounds
  • Property owned by a conservation authority, school (whether public or private), university, college or church
  • Property owned by the Region of Durham.

You do not need a Special Events on Private Property Permit for sporting events (including golf tournaments), or motor vehicle racing, provided the use is permitted in Clarington's zoning by-laws or has otherwise been authorized by the Municipality.

A Special Events on Private Property Permit is not required for the CP Holiday Train.

If your event has an expected daily attendance of less than 500 daily attendees, you do not need apply for a Special Events on Private Property Permit. However, if your event includes any of the following activities, you may need to obtain the following permits and approvals:

Licence and Permits needed by activity

Activity

Licence, Permit or Approval

Contact Information

Alcohol Sales

Liquor Licence

Alcohol and Gaming Commission of Ontario

1-800-522-2876

Amusement Devices

Emergency and Fire Services; Technical Standards and Safety Authority approvals

Emergency and Fire Services

905-623-3379 ext. 2801

Technical Standards & Safety Authority

Animals

Animal Entertainment Event Permit under By-law 2012-045 (Consolidated)

Animal Services

905-623-3379 ext. 2124

Combustible Fuel Powered Equipment(eg. generators; propane appliances; any other specialized equipment, including the type of fuel used to operate the equipment

 

Emergency and Fire Services

905-623-3379 ext. 2801

Electrical Work

Emergency and Fire Services Inspection and Approval; Electrical Safety Authority Approvals

Emergency and Fire Services

905-623-3379 ext. 2801

Electrical Safety Authority

Fireworks

Fireworks Permit under the Fireworks By-law 92-160

Emergency and Fire Services

905-623-3379 ext. 2801

Food Vendors

Refreshment Vehicles licence under By-law 2015-016

Durham Region Health Department
1-800-841-2729

Grading or Site Alterations

Permit under Site Alteration By-law 2008-114

Engineering Services

905-623-3379 ext. 2301

Non-Food Vendors

Peddler Licence per Peddler By-law 2005-206 (Consolidated)

Municipal Law Enforcement

905-623-3379 ext. 2105

Promotional Signage on Clarington Road Allowances

Clarington Road Occupancy Permit under the Road Occupancy By-law 2014-022 and the Special Events Signage Policy

Engineering Services

905-623-3379 ext. 2315

Promotional Signage on Regional Road Allowances

Regional Road Occupancy Permit

Region of Durham Works

1-800-372-1102

Promotional Signage on Private Property

Sign Permit under the Sign By-law 2009-123

Planning Services

905-623-3379 ext. 2401

Sound / Amplification System

Noise Exemption under Noise By-law 2007-071

Municipal Law Enforcement

905-623-3379 ext. 2105

Tents - Larger than 30m2 (or 323 ft2)

Emergency and Fire Services Inspection and Approval

Emergency and Fire Services

Inspection and Approval

905-623-3379 ext. 2801

Tents - Larger than 60m2 (or 646 ft2)

Requires a Building Permit under the Ontario Building Code

Engineering/Building Services

905-623-3379 ext. 2303

Water Hydrants

Hydrant Permit under Region of Durham's Water By-law 89-2003

Region of Durham Works

1-800-372-1102

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