Audit and Accountability Committee

Purpose

The Accountability and Audit Committee assists Council in fulfilling its due diligence, fiduciary, financial reporting and audit responsibilities. The Committee approves, monitors, evaluates and provides advice on matters affecting the external audit, internal audit, risk management and the financial reporting and accounting control policies and practices of the Municipality.

Terms of reference

• View the Accountability and Audit Committee Terms of Reference (PDF)

Composition

The Committee is comprised of three members of Council, each casting one vote per member. Council shall appoint members to the Committee, one of which shall be the Council liaison to the Finance Department. Where the Mayor is not appointed to the Committee, he/she shall be an ex-officio member. Committee members must have the following skills to serve on the Audit and Accountability Committee effectively:

• A general understanding of the Municipality’s major economic, operating and financial risks;
• A broad awareness of the interrelationship of the Municipality’s operations and its financial reporting; and
• Understanding of the difference between the oversight function of the Committee and the decision-making function of management.

Clarington Council shall conduct a review of the appointments to the Committee at the end of the second year of its term to enable it to make changes to the appointments if desired. If new members are appointed to the Committee, the term of office of any new appointee shall be concurrent with the remaining term of Council.

Frequency of meetings

The Committee meets at least four times per year, with additional meetings at the Chairperson's call to properly discharge its responsibilities. Exceptions to this may include:

• During a municipal election year.
• Where a quorum is not reached.
• When circumstances warrant special consideration. Committee meetings shall generally be held in the Clarington Municipal Administrative Centre or virtually online if deemed necessary or appropriate by the Chair.

Remuneration

• Not applicable

Committee contact

Accountability and Audit Committee Secretary
905-623-3379 ext. 2601

Agenda

• View Accountability and Audit Committee agendas

Minutes

• View Accountability and Audit Committee minutes

History

At the Council meeting of March 2, 2020, Council received Report FND-027-19 and passed Resolution # C-092-20 to strike the Accountability and Audit Committee.