Occupying our Roadway

All contractors, utilities and individuals who temporarily "occupy" the Municipality's highway (including the travelled portion, sidewalk and boulevard) must obtain a road occupancy permit from the Public Works Department.

Occupancy includes, but is not limited to, any work or construction that may occur on the Municipal highway including:

Tree maintenance
Utilities work
Road construction
Sidewalk work
Special Event Signage
Any other activities that are proposed to occur on the Municipal highway

If multiple contractors are working at a single address at different times, each contractor must obtain a road occupancy permit and provide a security deposit.

If multiple addresses are involved in the proposed work, the road occupancy permit must include all the addresses where the municipal right of way will be occupied.

An approved road occupancy permit must be on-site at all times.

Road Occupancy Permits are valid for up to one month. If an extension is needed, the applicant must submit an extension request to the Public Works Department before the date on the approved permit has passed.

You also need a road occupancy permit for the transport of any vehicles or loads on the Municipal highway that exceed dimension or load limits as set out in the Highway Traffic Act.

Please refer to the Special Event Signage Policy (PDF) for more information on signage for special events.

Security deposit

Road occupancy permits require a security deposit when a municipal boulevard or roadway is used or altered because of the proposed works.

The applicant must submit a certified cheque as a security deposit in case of any potential damages or restoration to the municipal boulevard.

Insurance

A certificate of insurance in the amount of $2,000,000 with the Municipality of Clarington as an
additional named insured MUST be included with this application. See page three of the Road Occupancy Permit application for more information about the required certificate of insurance.

Pre-construction photos

The applicant must also submit pre-construction photos of the Municipal Right of Way (road, curb, boulevard, sidewalk etc.).

Permit process

Once the approved road occupancy permit has been signed and sent back to the applicant, the work may proceed.

After the work is completed, the applicant shall submit a request to Public Works to release securities back to the applicant.

Upon receiving the request to release securities, a municipal staff member will schedule an inspection of the work area to confirm that all the features within the Municipal Right of Way have been restored to existing conditions.

Once the restoration is deemed satisfactory by a municipal staff member, we will notify the applicant that their security deposit is available for pickup.

Keep waste bins and construction equipment off the road

Waste bins and construction equipment are not allowed to be stored on the road. These items must be stored on private property or the boulevard. If this is not possible, we suggest the contractor use a flatbed truck or trailer to get rid of excavated material and waste. Overnight storage on the road is not permitted.

Permits may need to be reviewed on a site-specific basis. Where limitations exist, consideration will be given to allowing the placement of building materials on the roadway for immediate removal. Only loose material, such as gravel and other granular material can be temporarily stored in the roadway, all traffic controls must conform to OTM Book 7. The method of placing and removing materials cannot damage public infrastructure and the location of the materials cannot impact safety.

New sod

If new sod has been installed on the municipal boulevard as part of the restoration, the municipal staff member conducting the post-work inspection must be able to confirm that the new sod has been established and the roots have been embedded into the soil before securities can be released. This may result in the inspection being scheduled two to four weeks after the initial work has taken place.

How to get a road occupancy permit

Please ensure you are using the latest version of Adobe Reader to ensure you are able to save the PDF with your information. You can download the latest version of Adobe Reader for free.

Scanned application forms will not be processed.

Save the application form to your computer or device.
Open the saved file.
Type information into the highlighted fields. Scanned, printed, or hand-written forms will not be processed.
Save the completed application to your computer or device.
Email the completed form to rop@clarington.net. Do not add any additional pages or files to the application form.
Attach any additional files (proof of insurance, drawings, pictures, maps, sketch scans, etc.) to your email. Do not add or attach any files to the application PDF file.

The Road Occupancy Permit application allows you to apply for road occupancy, but does not authorize you to begin work until you have received the approved permit.

Applicants may be required to provide, among other things, a road damage deposit that we will refund after the occupancy has ceased, and inspection shows that no road, boulevard or sidewalk damage has occurred.

Road occupancy permit fee

There is no charge for the road occupancy permit.

Questions?

If you have questions about the road occupancy permit process, please call 905-623-3379 ext. 2291 or email rop@clarington.net.

Please refer to By-law 2014-022 for additional information, including minimum requirements for an application or contact the Public Works Department at 905-623-3379.